RCAA administrative services – Supporting Parishes and Schools in the Atlanta Archdiocese
RCAA Administrative Services, Inc. (RCAA) is a separate entity under civil and common law that provides required accounting and financial services to support archdiocesan parishes and schools, among other archdiocesan entities, with their financial operations.
The Parish Support team within RCAA coordinates financial reporting, conducts internal audits of parishes and schools and provides system support for:
- ParishSoft Family Suite (PSFS)
- ParishSoft Accounting
- Sage Intacct
- BILL.com
- Amazon accounts
Check out the Resources calendar for upcoming training and deadlines. For more information and resources from RCAA, visit their webpage.
Please also see the Notice/Disclaimer below.
For questions about Parish Support, please contact:
Leads treasury, deposit/loan administration, risk and insurance programs, parish and school financial reporting and systems, internal audit, training, and financial policy development in support of parishes, schools, and certain archdiocesan corporations and trusts.
Supports ParishSoft Accounting and Sage Intact Accounting programs, manages parish offertory trends and prepares the annual assessment for the Archbishop’s Annual Appeal
Supports BILL, BILL spend and expense, ParishSOFT Family Suite, online giving and the Bank of America credit card program
Supports Amazon, ParishSOFT Family Suite (merges, religious education, census, sacraments, My Own Church), annual reports and certification letters
Supports archdiocesan entities with evaluating and strengthening their internal controls through operational audits, advisory training and support, and special projects.
ParishSoft Accounting
ParishSOFT is a software platform used by parishes and schools for accounting services.
Read further for learning tools and resources.
Online Training Videos
Learn the various functions within the Leder and Payables module, including:
- Bill Entry
- Check Printing
- Recording Deposits
- Creating Journal Entries
- Bank Reconciliation
- Vendor Maintenance
- Generating Financial Reports
National Association of Certified Public Bookkeepers (NACPB)
The National Association of Certified Public Bookkeepers (NACPB) have learning opportunities to help both you and your parish grow.
If you need a qualified bookkeeper or have a bookkeeper who needs to improve their bookkeeping skills, NACPB educates, certifies, supports, and supervises bookkeepers in bookkeeping, payroll and QuickBooks.
Internal Audit
Internal Audit provides independent and objective assurance and consulting services that improve operations, support effective governance and evaluate the effectiveness of risk management, internal controls and compliance processes.
We safeguard the resources entrusted to the church through effective internal controls, sound stewardship and compliance with archdiocesan guidelines and applicable laws.
The audit process is a collaborative partnership designed to strengthen internal operations.
For more information on internal auditing, please contact:
Archdiocesan Comprehensive Best Practices Policies and Procedures
April 10, 2025
Guidelines for Payments to Non-resident Aliens for Services
March 12, 2026
ParishSOFT Family Suite (PSFS)
Parish Support Services provides additional support for ParishSOFT Family Suite, which is a software of Ministry Brands.
- For direct support, submit a request on their website.
- Check the system status of ParishSOFT online if it is unresponsive.
2025 End of Year Contribution Detail Statements instructions
January 20, 2026
PSFS Users and User Permissions - How To Add and Manage
September 1, 2025
BILL Support
RCAA uses BILL.com for accounts payable and receivable financial operations. Questions for their support team are usually returned quickly.
You can visit the BILL support center and connect to a live support agent.
Bill - RCAA Other Invoice Processing for 2nd Collections and More
September 30, 2024
Amazon Account Support
The Archdiocese of Atlanta uses Amazon Business for organizational purchasing and account management.
Jessica Harris is the designated representative for this account. You can visit the Amazon Buyer and Admin Hub support page assistance.
Annual Reports and Certification Letters Submissions
The dashboard is provided to submit your year-end certification letters and annual reports.
Here you can:
- Upload your completed reports and certification letters (PDF or file upload)
- Download template copies of the certification letter
- Find primary contact information for assistance with submissions
Contact Jessica L. Harris for assistance or more information.
Certification Letter for Parishes and Campus Ministries FY 2024-25
July 10, 2025
Parish+School Insights Conference (P+SIC)
Parish Support in RCAA hosts a semi-annual P+SIC meeting for business managers and finance team members of parishes, schools and missions.
One meeting is a full day conference held at the Chancery (typically in June) and the other meeting is a shorter online conference typically held in November.
The conference is carefully curated to provide important and timely information. A typical agenda includes updates from internal audit, treasury, banking, accounting and systems. Catholic Mutual Group insurance representatives may also be on the agenda, along with other archdiocesan departments including Human Resources, Communications, Information Technology and more.
See below for past presentations and videos from our most recent P+SIC conferences and check the Pastoral Communiqué and calendar for information on upcoming conferences.
P+SIC Conference Documents
02a - 2025 Property taxes and Smartsheet Notices Slides
November 13, 2025
03a - Multi-Factor Authentication (MFA) Policy Slides
November 13, 2025
07a - Past Due Annual Reports and Certification Letters Slides
November 13, 2025
09a - ParishSOFT Family Suite & Bill Documents & Bill Vendors Slides
November 13, 2025
09c - Bank of America Credit Card Program Ending Slides
November 13, 2025
10 - Catholic Mutual Group and Special and Sponsored Events Slides
November 13, 2025
11a - Catholic Mutual Training Results & Recognition Slides
November 13, 2025
Villanova University Certifications
Villanova University offers certificates in Catholic Church and Catholic school management. These courses cover a wide range of topics, including legal operations and communications. More information is available on the flyers below.
To build the skills and abilities of current and future parish and school leaders, RCAA will reimburse the cost for one person per parish/school each year to earn the certificate. Reimbursements are provided once the certificate is earned.
Contact Sue Stanton for more information.
Additional Resources
Best Practices
Archdiocesan Comprehensive Best Practices Policies and Procedures
April 10, 2025
Guides
Tax Information
Charitable Contributions Substantiation And Disclosure Requirements
March 7, 2024
IRS Publication Tax Guide For Churches And Religious Organizations
March 7, 2024
legal notice
The Roman Catholic Archdiocese of Atlanta, Inc. (Chancery), formed in 2019 as a Georgia non-profit corporation, operates the offices of the archbishop, the auxiliary bishops, the chancellor of the archdiocese, the tribunal and pastoral ministry functions, vocations functions and such other governance and ministry functions under the direction of the archbishop.
RCAA Administrative Services, Inc. (RCAA) was formed in 2019 as a distinct entity from the Chancery under both civil and canon law. RCAA’s purpose is to professionally manage and deliver administrative services to more than 120 entities (parishes, missions, schools, trusts, corporations, etc.) that support the mission of the Archdiocese of Atlanta. RCAA services include health insurance, treasury, risk insurance, retirement plans, Parish Support Services, Shared Accounting Services (SAS) and Chancery Accounting Services (CAS).