Effective March 2026, the billing process for Paylocity fees will be changing. Instead of being invoiced and having location bank accounts debited on each check date, Paylocity will now issue one monthly invoice on the 25th of each month. The fees will not change at this time, only the billing process.
PerCheck Fees
- Fee: $1.32 per check
- The March 25 invoice will include payrolls submitted February 20 – March 19.
- The April 25 invoice will include payrolls submitted March 20 – April 19, and this pattern will continue each month.
- Please note: charges are based on the payroll submission date, not the check date.
PerEmployeePerMonth (PEPM) Fees
- PEPM Fee: $7.73 – this is for the HR and Payroll module, and all other modules being used at this time (Community, Employee Self Service, etc.)
- External Integration Fee: $0.80 per employee per month – this is for the integration feed with Empower.
- Monthly charges will be based on the Active Employee Count as of the 15th of each month.
- The March 25 invoice will reflect the active employee count as of March 15 and the April 25 invoice will reflect the count as of April 15.
General Ledger Reporting
- GL reports will no longer include payroll costs on each check date.
- To record payroll in the accounting system, please enter the single monthly invoice amount.
Invoice Location
The monthly invoice will be available at least two business days prior to the invoice date.
Business managers and payroll administrators will be able to find them under HR & Payroll > Reports & Analytics > Cash Management